Construction InvoicingGet Paid 50% Faster
Professional invoicing software for contractors. Create progress bills in minutes, send automated payment reminders, accept online payments. Stop chasing payments and improve cash flow instantly.
50%
Faster payments
28 days
Average payment
95%
Collection rate
90%
Time saved
What Is Construction Billing Software?
Construction billing software is a specialized invoicing platform designed to handle the unique payment workflows of the construction industry. Unlike general-purpose accounting tools such as QuickBooks or FreshBooks, construction billing software supports progress billing, AIA G702/G703 forms, retainage management, lien waiver tracking, and change order billing that are standard in commercial and residential construction projects.
General invoicing tools assume a simple "send invoice, get paid" workflow. Construction projects, however, involve multiple billing milestones tied to a schedule of values, retention holdbacks that may not be released for months, certified payroll documentation, and compliance requirements that vary by state. Construction billing software automates these complex processes, reducing errors and accelerating payment cycles.
General contractors, subcontractors, specialty trade contractors, and construction managers all rely on construction billing software to create professional invoices, track outstanding receivables, manage multiple projects simultaneously, and maintain the documentation needed to protect their lien rights. Whether you handle five invoices a month or five hundred, the right billing tool eliminates the spreadsheet chaos that causes late payments, disputes, and cash flow shortfalls across the industry.
The Construction Payment Crisis
Late payments are killing construction businesses
73%
of invoices are paid late in construction
40 days
average payment delay
$84K
average cash tied up in receivables
12%
of invoices never get paid
Stop Waiting for Payments
Slow Payment Collection
❌ Old Way
Average 60-90 days to get paid
✅ New Way
Get paid in 30 days or less
50% faster payments
Manual Invoice Creation
❌ Old Way
Hours spent creating and sending invoices
✅ New Way
Professional invoices in minutes
90% time savings
Payment Follow-ups
❌ Old Way
Manually tracking and chasing payments
✅ New Way
Automated reminders and tracking
Zero forgotten invoices
Cash Flow Visibility
❌ Old Way
No idea when payments will arrive
✅ New Way
Real-time payment tracking and forecasts
Predictable cash flow
Complete Invoicing Solution for Construction
Everything you need to get paid faster
Professional Invoices
Create AIA, progress, and T&M invoices in minutes
→ Look professional always
Automated Reminders
Send payment reminders automatically at set intervals
→ Never chase payments
Online Payments
Accept credit cards, ACH, and digital payments
→ Get paid instantly
Retainage Management
Track and release retention automatically
→ Manage holdbacks easily
Mobile Invoicing
Create and send invoices from the job site
→ Invoice on the go
Payment Analytics
Track payment patterns and cash flow forecasts
→ Predict cash flow
Invoice Types for Every Project
Professional templates for all construction billing needs
Progress Billing
Bill based on project completion percentage
- Milestone tracking
- Photo attachments
- Completion certificates
Popular for: Commercial projects
AIA Billing
Standard AIA G702/G703 forms for construction
- Schedule of values
- Change orders
- Retention tracking
Popular for: Large contracts
Time & Materials
Bill for actual time and materials used
- Time tracking
- Material receipts
- Markup calculations
Popular for: Service work
Fixed Price
Simple flat-rate project billing
- Deposit tracking
- Payment schedules
- Final billing
Popular for: Residential work
Construction Billing Software Comparison (2026)
See how the top construction invoice tools compare on the features that matter most
| Feature | BuildVision | QuickBooks | Sage 100 Contractor | Procore | Buildertrend |
|---|---|---|---|---|---|
| Price Range | Custom pricing | $30-200/mo | $3,000+/yr | Custom pricing | $499-799/mo |
| Best For | GCs & subs of all sizes | Small contractors | Mid-large enterprises | Large GCs | Residential builders |
| Progress Billing | Full support | Limited | Full support | Full support | Full support |
| AIA Forms | G702/G703 | Not built-in | Supported | Supported | Basic |
| Retainage Tracking | Automatic | Manual workaround | Built-in | Built-in | Built-in |
| Online Payments | ACH, cards | ACH, cards | Limited | Via integrations | ACH, cards |
| Mobile Invoicing | Full mobile app | Mobile app | Desktop only | Mobile app | Mobile app |
| Integration | Estimating, PM, accounting | 700+ apps | Sage ecosystem | 300+ apps | QuickBooks, Xero |
| Learning Curve | Easy | Easy | Steep | Moderate | Easy |
Comparison based on publicly available information as of 2026. Features and pricing may vary by plan.
Get Paid in 4 Simple Steps
Step 1: Create Invoice
Use templates or create custom
Step 2: Send Instantly
Email or text to client
Step 3: Track Status
See when viewed and paid
Step 4: Get Paid
Accept online payments
Contractors Getting Paid Faster
Elite Electrical
45 employees
Challenge:
Payments averaged 75 days, causing cash flow issues
Solution:
Implemented automated invoicing with payment reminders
Speed:
Payments now average 28 days
Collection:
99% collection rate
Time:
10 hours/week saved
Growth:
Took on 40% more projects
Summit Contractors
120 employees
Challenge:
Complex progress billing taking days to prepare
Solution:
Digital progress tracking with photo documentation
Speed:
Invoices created in 15 minutes
Collection:
Zero payment disputes
Time:
3 days/month saved
Growth:
Revenue up 25%
ProBuild LLC
200+ employees
Challenge:
Lost invoices and forgotten follow-ups
Solution:
Centralized invoicing with automated workflows
Speed:
DSO reduced by 35 days
Collection:
$500K recovered
Time:
Eliminated invoice losses
Growth:
Cash flow improved 60%
50%
Faster payments
90%
Less time on billing
95%
Collection rate
3x
Better cash flow
Simple Pricing, Huge ROI
Pay for itself with just one faster payment
Custom
pricing • Unlimited team members
- Unlimited invoices
- All professional templates
- AIA billing forms included
- Online payments
- Automated reminders
- Mobile app access
- Unlimited team members
Everything You Need to Get Paid
Complete invoicing toolkit for contractors
Construction Invoicing FAQs
Q:Can I create AIA billing forms?
A: Yes! We support all standard AIA forms including G702/G703 for progress billing. Fill in your schedule of values, and the system calculates everything automatically including retention.
Q:How do online payments work?
A: Clients can pay directly from the invoice via credit card, debit card, or ACH transfer. Funds typically arrive in 1-2 business days. We handle all the security and compliance.
Q:Can I customize invoice templates?
A: Absolutely! Add your logo, colors, terms, and custom fields. Create multiple templates for different types of work. Save templates for quick reuse.
Q:Does it handle retainage/retention?
A: Yes, automatically calculate and track retention on each invoice. Set different rates by project. Release retention with one click when projects complete.
Q:Can subcontractors use this too?
A: Perfect for subcontractors! Send invoices to GCs, track payments, manage lien waivers, and maintain documentation all in one place.
Q:What is the best billing software for contractors?
A: The best billing software for contractors depends on your business size and needs. For general contractors handling complex progress billing and AIA forms, construction-specific platforms like BuildVision outperform generic tools like QuickBooks. Key factors to compare include progress billing support, retainage tracking, mobile invoicing, and integration with estimating or project management tools.
Q:What is progress billing in construction?
A: Progress billing is an invoicing method where contractors bill clients based on the percentage of work completed during a billing period rather than at the end of the project. It is the most common billing method for commercial construction projects and is typically done monthly using a schedule of values. Progress billing helps contractors maintain healthy cash flow throughout long-duration projects.
Q:How can contractors get paid faster?
A: Contractors can get paid faster by sending invoices promptly (ideally on the same day work is completed), offering online payment options such as ACH and credit card, setting up automated payment reminders, using progress billing to invoice monthly instead of at project completion, and including clear payment terms on every invoice. Construction billing software automates all of these steps.
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